La conservazione degli archivi di posta elettronica: sviluppi recenti e prospettive future

Autori

  • Stefano Allegrezza Dipartimento di Beni culturali, Università degli Studi di Bologna, Italia

Parole chiave:

Email preservation, Email archiving, Digital preservation, PDF, EA-PDF

Abstract

This paper aims at providing an outline of the unsolved email preservation problem. Starting from a discussion of the major preservation challenges (such as the massive amount of emails sent and received, the issue of attachments in a variety of file formats, the issue of links to external resources, the issues of privacy and digital legacy, and so on), it moves on to the email preservation strategies proposed over the last twenty years (from printing to paper, to normalization to XML-based formats, to the use of PDF and PDF/A and its various profiles). Finally, the most interesting recent developments on email are discussed. In particular, great attention is given to the EA-PDF file format that seems to become the ultimate solution to the problem of email archiving and preservation.

Riferimenti bibliografici

Agenzia per l’Italia Digitale. 2019. Formati di file e riversamento. Allegato 2 al documento “Linee Guida sulla formazione, gestione e conservazione dei documenti informatici”. https://www.agid.gov.it/sites/default/files/repository_files/allegato_2_formati_di_file_e_riversamento.pdf.

Allegrezza, Stefano. 2021. “Il problema dell’eredità digitale nella trasmissione di archivi e biblioteche personali.” Bibliothecae.it, 10 no. 1: pp. 352-400. https://bibliothecae.unibo.it/article/download/13074/12626.

Allegrezza, Stefano, e Luca Gorgolini. 2016. Gli archivi di persona nell’era digitale. Il caso dell’archivio di Massimo Vannucci. Bologna: Il Mulino.

Artefactual Systems e Digital Preservation Coalition (DPC), Preserving Email Data Types Series. https://www.dpconline.org/docs/technology-watch-reports/2472-preserving-email/file.

Cencetti, Giorgio. 1937. “Sull’archivio come «universitas rerum».” Archivi, IV: 7-13.

Cencetti, Giorgio. 1939. “Il fondamento teorico della scienza archivistica.” Archivi, VI: 7-13

COPTR (Community Owned digital Preservation Tool Registry) Project. https://coptr.digipres.org/index.php/Main_Page.

Council of Library and Information Resources (CLIR). 2018. The future of email archives, A Report from the Task Force on Technical Approaches for Email Archives, Agosto 2018. https://www.clir.org/pubs/reports/pub175.

D’Arminio Monforte, Alessandro. 2018. L’amministrazione dei beni ereditari. Chiamato all’eredità, curatore dell’eredità giacente ed esecutore testamentario. Pisa: Pacini Editore.

D’Arminio Monforte, Alessandro. 2020. La successione nel patrimonio digitale. Pisa: Pacini Editore.

Digital Preservation Coalition (DPC). 2018. Preserving Email. Digital Preservation Topical Note 7. https://www.dpconline.org/docs/knowledge–base/1868–dp–note–7–preserving–email/file.

Duff, Johnson. 2019. Archiving email into PDF containers: A Mellon Foundation project. https://www.pdfa.org/archiving–email–into–pdf–containers–a–mellon–foundation–project.

Duranti, Luciana. 2007. “An Overview of InterPARES 3 (2007-2012).” Archives & Social Studies: A Journal of Interdisciplinary Research 1, no. 1 (September 2007): 586.

EA-PDF Working Group. 2021. A specification for using PDF to package and represent email, University of Illinois at Urbana–Champaign. https://www.ideals.illinois.edu/handle/2142/109251.

ePADD Project. https://library.stanford.edu/projects/epadd.

Guarasci, Roberto, Francesca Parisi, e Anna Rovella. 2020. “Gestione e conservazione dei messaggi di posta elettronica.” AIDAinformazioni 38, no. 1-2 : 149-75.

Guercio, Maria. 2019. Archivistica informatica. I documenti in ambiente digitale. Roma: Carocci Editore.

InterPARES3 Project. 2009. General Study 05 – Keeping and Preserving E–mail. http://www.interpares.org/ip3/display_file.cfm ?doc=ip3_italy_gs05a_ final_report.pdf.

InterPARES3 Project. 2011. General Study 05b – Guidelines and Recommendations for E-Mail Records Management and Long-Term Preservation. http://www.interpares.org/ip3/display_file.cfm?doc=ip3_italy_gs05b_final_report.pdf.

PDF Association. 2015. Email archiving with PDF/A. https://www.pdfa.org/email–archiving–with–pdfa.

PDF Association. 2021. Packaging email archives using PDF. https://www.pdfa.org/packaging–email–archives–using–pdf.

Prom, Chris. 2011. Preserving Email, DPC Technology Watch Report 11-01. https://www.dpconline.org/docs/technology-watch-reports/739-dpctw11-01-pdf/file.

Prom, Chris. 2019. Preserving Email (2nd Ed), DPC Technology Watch Report 19–01. https://www.dpconline.org/docs/technology–watch–reports/2159–twr19–01/file.

Prom, Chris. 2020. The future of past email is PDF. https://www.pdfa.org/the–future–of–past–email–is–pdf.

RATOM (Review, Appraisal, and Triage of Mail) Project. https://ratom.web.unc.edu.

The National Archives. Managing emails. https://www.nationalarchives.gov.uk/information-management/manage-information/policy-process/managing-email.

The Radicati group. 2015. Email Statistics Report, 2015–2019. https://www.radicati.com/wp/wp–content/ uploads/2015/02/Email–Statistics–Report–2015–2019–Executive–Summary.pdf.

Von Seggern, Dietrich. 2021. Emails for eternity. https://www.pdfa.org/emails–for–eternity.

##submission.downloads##

Pubblicato

30-06-2022

Fascicolo

Sezione

Contributi